Archival Scanning Services

Save Labor and Storage Costs

Digital documents save space in government offices and cut expensive real estate costs. They are also easier to manage, so you save costs on administrative staff to manage archives.

Safe & Professional Handling

Trust our skilled scanning technicians to handle your precious documents with special care. They are trained to follow best practices to ensure the safety and security of your documents.

Customized Scanning & Preservation Solutions

We have designed customized scanning and preservation solutions to meet the unique archival scanning needs of government departments, historical societies, institutions, and enterprises.

The Importance Of Archival Scanning Services

Historical archives contain valuable information. While we want this information to be available to scholars, researchers and students who need it, we also have a responsibility to retain these valuable originals for as long as possible.

Digitization helps us solve this challenge. By scanning the originals, we can make digital copies available to those who need to use the information—and by using specialized preservation techniques, we can retain the precious originals for as long as possible. 

And even if an original document degrades with time or due to an unavoidable natural event such as a fire or flood, we still have electronic copies available so the information is not lost.

Archival scanning services are vital to preserve our cultural heritage, retain valuable information and fulfill our responsibility to pass on informational legacies to our future generations.

Specialized Archival Scanning Solutions

We have helped many organizations to preserve their historical informational heritage by offering them our specialized archival scanning services.

We handle each precious document with the utmost care, ensuring it remains in perfect condition throughout the scanning process.

Scanning is a great way to preserve valuable documents in a digital format. But more importantly, we can make them searchable by managing them via an electronic document management system.

We recommend OpenText AppEnhancer, a secure content management system that you can deploy on the cloud or on-prem.

We provide additional automation solutions to make document archives more accessible. For example, our indexing services combine the use of data extraction technology and manual data entry.

Using advanced OCR technology, we convert scanned images into machine-readable text, which can be made fully searchable at the click of a button.

Types of Documents We Scan & Preserve

We are equipped to handle various types of historical documents and archives.

From individual sheets of paper to files and folders, bound books and large-format or odd-sized documents, we can digitize and preserve the following types of documents.

• Historical land records

• Publications, books, journals

• Geological maps and surveys

• Building blueprints 

• Architectural drawings and schematics

• Citizens' vital records

• Court judgments and sentences

• Student records

• Archived financial records for businesses

Our Archival Scanning Process

We have developed a well-defined, proven archival scanning and document preservation methodology. Highly skilled and qualified Project Managers execute the entire project in close coordination with client representatives.

We first understand your project requirements, depending on the condition and volume of documents in your archives.

We then follow our scanning project process to convert all documents into digital copies. This starts with the pickup and secure transportation of documents to our scanning facility. If you prefer, we can organize an onsite scanning service where we send a team and equipment to your premises for scanning so your valuable documents don't leave your premises.

After scanning, we do a quality check and send any illegible or low-quality scans for image enhancement or a rescan.

We use OpenText Intelligent Capture, an automated data capture software that can accurately capture critical data and create machine-readable text and index documents so that they are made searchable.

We then move to preservation techniques to improve the life of the original physical documents.

This includes:

• Cleaning accumulated dust, removing tapes, clips or staples and cleaning residues such as glue.

• Repairing any damage to the documents, such as mending tears and removing creases or stains. 

• Deacidifying documents to enhance the life of the paper by adding an alkaline buffering agent that prevents further deterioration.

• Binding loose papers into custom binders or book covers that offer perfect protection for each type of record.