Business document scanning
Despite the common benefits of scanning services, each business has its own improvements in mind when they take on a scanning project. Business document scanning services can be customized to suit your needs helping you go from paper chaos to digital organization. You reduce the need for physical filing cabinets, freeing up space for a break room, meeting room, or office, and never have to contend with searching through miles of paper files again. The information you need is indexed in a logical way so anyone can search and find what they need instantly. When tax season rolls around, you’ll make the most of deductions with receipts just a click away. No more coffee-stained invoices in drawers, boxes, briefcases and files.
Collaboration with document sharing is also made easier, with a single, up-to-date version of the document available to avoid confusion. Everything is secure on your digital document management system with password log-ons. Despite easier access, your system is far more secure. Reduced manual tasks allow your team to focus on high-value tasks while customer service improves with quick access to orders, shipping records, quotes, and more.
Enterprise document scanning
Multi-location, large organizations with 250 employees or more have more complex document management requirements. Paper-based documents make it impossible to keep every branch on the same page. The only way to maintain consistency is to avoid common pitfalls of paper documents, such as security breaches, time-consuming document searches, too many copies or versions of the same document floating around, and manual tasks that increase errors. Paper documents also take up precious, not to mention costly office space.
This puts a major strain on small branches or franchises with limited space. All these issues can be overcome with enterprise document scanning services. A single central database allows employees to share enterprise-wide documents or access branch, office, or department-specific documents.
Medical record scanning
Electronic health records (EHR) provide real-time health information to authorized users from a secure site. Records include:
Patient demographic data and family history
Pediatric growth charts and developmental history
Immunizations records
Surgical history
Past hospitalizations
Diagnosis and history of the present illness
Current medications
Drug allergies
Lab and radiology reports
Prescriptions
Appointments and follow-ups
Using EHRs, medical facilities can ensure medical charts are always available without risk of loss. It also reduces the risk of test results and other care-critical information being filed in the wrong chart. Records remain clear and are not at risk for damage, with backups available from secure cloud storage. Care providers can share records, make notes, and ensure records for administrative personnel are clear and concise for billing and insurance processing. Accurate records allow for accurate medical coding without the need to question caregivers and delay processing. Healthcare providers can also make quick care decisions and improve outcomes.
HR document scanning
Digitized HR records and documents ensure your company maintains a strong workforce, accessible talent pool, and improved access to important personnel documents. It also provides self-service options for employees, such as benefits enrollment or updating personal information, reducing manual and repetitive tasks that interfere with HR efficiencies. Digitization allows HR departments to streamline processes, including onboarding and recruitment, using digital applications, signatures and more. Document management software, workflow automation, and cloud access improve productivity.
All employee files, applications, records, and training manuals can be scanned, indexed, and stored on the cloud for quick access to searchable digital files. Authorization is easily managed using password and role-based security protocols, ensuring employee privacy is maintained. You also combine older employee records with new digital files, so everything is saved in the same format.
HR departments have:
Instant access to HR files
Improved document security for confidentiality
Electronic onboarding capabilities
The capture of all new personnel files for employee database storage
Finance document scanning
Business Process Automation streamlines the invoice approval process eliminating time-consuming, error-ridden repetitive manual tasks, including cumbersome spreadsheets. All relevant data is extracted from the invoices, posted to accounting applications, and routed where it needs to go for approval using ApplicationXtender. This automated process ensures approvals are made in a timely manner to avoid late payments for AP departments. The system provides alerts, including deadlines and mismatches, so your department becomes more proactive.
ApplicationXtender is the leading enterprise content management software for AP departments, easily integrated with existing ERP systems. Your AP department becomes more scalable, and you streamline your processes to reduce human errors and become more compliant. Automated invoice capture reduces the need for manual data entry. You also speed up accounts payable processes, opening doors for extended credit and discounts for timely payments. You create easy-to-follow audit trails and ensure you remain compliant with retention schedules.
Large format document scanning
Large-format document scanning manages all oversized document scanning projects using large-format state-of-the-art scanners. This specialty service allows you to digitize all paper records and documents regardless of size, including:
These documents are much harder to store and manage, taking up space and requiring large tables or desks for viewing. With large format scans, your documents are digitized, providing an easy-to-view image from the comfort of a large computer screen.
