Solutions by Industry
We work with companies across many industries to find solutions to their most difficult document management problems. We would love to help you too. Below are just a sampling of a few industries that we have worked with. Reach out to have a discussion about your business needs.
Government
Departments in local, state, and federal government organizations have their own document management procedures. RDS provides document management solutions that fit each agency’s requirements from automated workflows that improve efficiency and productivity to seamlessly integrating new rules into your current system. Our DMS centralizes your processes, reducing physical archive storage costs.
We understand the challenges unique to each branch of government, down to individual departments. We have years of experience transforming old records still in paper (or microfilm) format into digital files that are indexed according to your preferred method.
We bring you up to compliance standards when it comes to data retention (storage), securely preserving files until expiry.
Banking and Finance
It’s time to streamline processes at your bank, credit union, or insurance company. You have unique challenges from other industries. Security, compliance, and financial regulations result in steep fines if not adhered to. All financial institutions are highly concerned with compliance and security. The money industry changes by the second, which is why financial institutions need industry-best workflow, data storage, and process optimization.
RDS works with brokers, insurers, and tellers to safeguard procedures, protect against data breaches, and securely manage financial documents behind firewalls.
Manual data entry becomes a thing of the past. Robotic process automation and AI provides checks and balances that improve approval times and cut audit response times.
Healthcare
Digitizing patients' medical charts and historical health records is now essential to improve medical practice efficiency. And so is HIPAA compliance for healthcare institutions. HIPAA or the Health Insurance Portability and Accountability Act sets down stringent measures for sensitive patient data protection.
RDS provides specialized medical records scanning services to help hospitals, clinics, and healthcare services companies add paper-based patient charts to EMRs and integrate them into various EHR or HIM systems while ensuring HIPAA compliance.
Oil & Gas
Digitizing oil & gas records makes real-time, accurate data available for remote upstream operations. Automating asset management processes reduces equipment downtime and optimizes efficiency. Secure access to the right information empowers executives to make effective decisions.
RDS is trusted by oil & gas companies to digitize asset documents, manage equipment, project, and personnel records, automate data capture, and eliminate manual processes.
Education
Document management software for education institutions helps you store, access, and share student records more efficiently and securely. Digitization helps meet the increasing technology needs of your students and faculty in a digital world. It also helps safeguard sensitive information and adhere to regulatory compliances.
RDS helps K-12 and higher education institutions run their campus smoothly and eases the burden on school staff with digitized records management solutions and automated workflows.
Solutions by Department
Inside every organization is a multitude of departments that keep the businesses running smoothly. Some of these include finance, human resources, and the mailroom. Our solution consultants work with you to determine the best way to speed up inefficient business processes and eliminate bottlenecks.
Accounts Payable
Stop handling your Accounts Payable by hand. Going digital means you can take advantage of automation. Automated processing eliminates repetitive tasks so you can focus on higher-value initiatives (like how to grow faster and increase profits). Invoices are sorted. Approvals happen faster. Bills are paid on time and early payment discounts start happening. Reduce a payment cycle from a month to a few days. Never lose track of an invoice again—find them by vendor or payment type. Gain visibility today!
Human Resources
HR is changing. People are working remotely more than ever before. How will HR handle the new virtual employee? In-person interaction will be less. Facilities won’t matter as much. So how can HR create that positive culture so important to a workplace? With technology and innovation, that’s how! Ask RDS how your HR department will benefit from digital transformation in a WFH world. Data literacy is now more important than ever. Digital integration of AI apps will gauge employee well-being and analyze happiness. And that’s just the start…
Digital Mailroom
Outsourcing your mailroom to professionals who automate mail. RDS captures (scans) incoming mail, routes it immediately into your DMS, feeding your business process workflows.
A high-volume physical mailroom is expensive to run, slow, and lacks security. People away from the office need information as it comes in not “sometime this week.” Scanned mail is efficient, fast, and cost-effective. You’ll wonder how you did things the old way for so long!